Many people believe that planning is to make a list of the next tasks for tomorrow or next week. But that’s a small part of the whole process. Behind that list, there must be a series of gestures and less obvious details, and that what really defines the intelligent work you’re looking forward to do tomorrow.
If you think about it, any idiot can write a list of tasks. But understanding, visualizing and preparing for results requires wanting and knowing how to do it.
When you’re looking to take hours, then you don’t need to plan. But if you pursue goals and need results, it is essential to do so. And do it seriously.
Planning is not knowing that you are going to travel from Madrid to Barcelona, but preparing the route you are going to follow, knowing how much it will take you, deciding what time you will leave to avoid traffic, finding out if there are works or incidents on the road, and even know where you can stop to rest.
Planning is not only to make the shopping list, but it is also to thoroughly review the recipe of the dish you are going to prepare, arrange all the ingredients in front of you, gather all the utensils and be clear about the steps before even lighting the fire.
It is not just deciding what I am going to do but understanding and preparing to do it.
Planning In Recognizing The Terrain
As an explorer, travel in advance on the terrain you are going to step on. Check what kind of tasks you plan to do: size, estimated time, whether they are manual or mechanical, creative, analysis and concentration, half with a partner.
Planning For Anticipating Nearby Threats
If you plan to do large tasks (which take several hours or all morning) you have to treat them in a special way, such as a mini-project. Follow some practical ideas about how to break them down and distribute them intelligently between two days.
Agenda, Talk To Me!
Your work is not only composed of tasks but also of appointments and events. Study your agenda in search of the great “time shredders” such as meetings, visits, travel, some errand … Do not underestimate the time they can get to snatch, and so you can set realistic expectations for tomorrow.
A Moment, A Task
What do you think is the most suitable time to do what you have set out to do? Even if you can and will alter that order it is good to visualize an order, especially at the beginning. Do not leave everything in the hands of improvisation.
Do not overload the day trying to do a thousand things. The account that there will be unforeseen and perhaps some urgency Make a list of tasks lighter and less ambitious. If then the day goes well, you can always rescue more things than expected.
Ready To Start!
As the first song of a concert, the first task sets the pace and success of the day. Make sure you have all the materials and tools you will need in advance. Losing the first minutes of the day collecting, researching or searching is a huge waste of productivity.